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Benefits of Paperless Practice

A substantial portion of a practice’s daily activities revolves around record keeping. It occurs at every stage of the patient journey, from recording pre-screening results, to recording the spectacle prescription and eye exam findings and finally when noting down facial and frame measurements during dispensing. Many practices operate a paper record system, which travels around the practice with the patient. With today’s fast IT systems and technological developments, why not consider an electronic paperless record system?

A paperless record system will improve efficiency and productivity, saving your practice time, effort and costs. Consider record preparation, which often involves retrieving a paper record from storage, creating a new paper record card for the upcoming visit and then affixing this to the previous visit cards. This could take around 10 minutes for each patient. If there were 12 patients in a single clinic, this would equate to two hours’ worth of staff time and effort. Furthermore there may be many wasted man-hours from tracking lost, misplaced or misfiled paper records. Paperless electronic systems provide digital search facilities for retrieving records. Additionally no preparation is required as a new record can be created at the click of a button when the patient arrives at the consulting room. This is particularly efficient for walk-ins and last minute appointment bookings. Operating a paperless record system will also improve your practice’s environmental footprint and save storage space.

Moving to a paperless system is a radical change for your practice and for your staff and it will change a number of your existing processes, but there are great benefits to going paperless and a few points to consider in preparation for the changeover. 

Full article can be read: on Optician Online

Article written by: Neelam Patel is new initiatives optometrist for BBR Optometry